Free time sheet templates for 2025 in Excel, PDF, Phrase

Monitoring work hours doesn’t should be tedious. Whether or not you want a weekly, bi-weekly, or month-to-month timesheet template, this text supplies free downloads in Excel, Google Sheets, Phrase, and PDF codecs—plus a better various with automated time monitoring.

Utilizing an automatic time monitoring device like Time Physician will provide you with much more correct experiences with zero handbook effort – saving you money and time.

To find out about how Time Physician robotically tracks time for you, leap to this part of this text.

What we are going to cowl on this article:

The three varieties of free timesheets to obtain:

You may click on beneath to go to every template (in MS excel, Google Docs, MS Phrase and PDF codecs)

Automated time monitoring

Timesheet fundamentals:

Weekly time sheet template free

Weekly Timesheet templates are used while you calculate work hours and pay intervals on a weekly foundation.

Notes on our weekly easy time sheet template:

The “Week beginning” area robotically inputs the date at the moment and fills up the “date” and “day” columns accordingly. You may change this manually.

Whole worker hours labored are calculated robotically. You solely have to enter your Time In and Time Out information.

Whole Pay is calculated robotically based mostly on the Fee Per Hour that you simply set.

Automated calculations solely apply to those variations: Google Sheets and Microsoft Excel. We’ve solely supplied clean timesheet templates free for Microsoft Phrase and PDF.

Obtain timesheet hyperlinks:

Bi-weekly timesheet template free

In the event you calculate work hours and pay intervals each two weeks, a biweekly timesheet template would go well with you higher.

Notes on our bi-weekly easy timesheet template:

The “Week beginning” area robotically inputs the date at the moment and fills up the “date” and “day” columns accordingly. You may change this manually.

Whole worker hours labored are calculated robotically. You solely have to enter your Time In and Time Out information.

Whole Pay is calculated robotically based mostly on the Fee Per Hour that you simply set.

Automated calculations solely apply to those variations: Google Sheets and Microsoft Excel. We’ve solely supplied a clean timesheet template for Phrase and PDF.

Obtain timesheet hyperlinks:

Month-to-month timesheet template free

This timecard template is extra detailed because it supplies an outline of your month-to-month work hours and pay in addition to a weekly breakdown of that information. You may even divide this right into a semi month-to-month timesheet.

Notes on our month-to-month easy timesheet template:

On this free month-to-month timesheet, the “Month” area robotically inputs the present month. You may change this manually by getting into any date of the month you need to create a timesheet for.

Dates and Days robotically replenish in line with the “Month” area within the excel month-to-month timesheet. This consists of the “Week Beginning” column.

Whole worker hours labored are calculated robotically on a month-to-month foundation on this free month-to-month timesheet. You solely have to enter your Time In and Time Out information on the Weekly Breakdown part.

Whole Pay is calculated robotically based mostly on the Fee Per Hour that you simply set and the pay interval.

Automated calculations solely apply to those variations: Google Sheets and Microsoft Excel. We’ve solely supplied a clean timesheet template for Phrase and PDF.

Obtain time sheet hyperlinks:

Limitations of handbook time monitoring with templates

Utilizing spreadsheets or docs to trace time has a number of limitations. It’s far simpler to automate time monitoring with a device like Time Physician.

1) The human error issue

There are a hoard of potentialities arising from human error that might result in huge errors in excel timesheets. For instance, merely utilizing the unsuitable formulation, incorporating unsuitable codecs or mistakenly leaving out key figures can result in huge miscalculations in worker pay charges.

Actually, one of the crucial frequent human errors made in excel timesheets is mistakenly deleting them. Attempting to retrieve these deleted sheets generally is a very troublesome job and inevitably result in crises.

2) The discrepancy between precise hours labored vs reported hours labored

Whilst you should belief your staff, you possibly can’t assure that everybody of them can be correct with their reporting. There could even be unintentional errors in reporting precise hours labored.

Sadly, Excel sheets don’t give you the power to trace precise hours labored in real-time. Time sheets are based mostly on reported hours labored, manually inserted within the spreadsheets.

A discrepancy of about 5-10 minutes each day will not be a problem, however when this distinction climbs up, you might lose some huge cash.

3) You may’t modify or replace information

Monitoring time at all times includes parts of modification – whether or not it’s a sudden new job or if one thing takes longer than anticipated – there at all times needs to be area for adjustment.

Nonetheless, modifying information on conventional excel templates is a really time consuming course of.

This problem has huge implications when the updates are seen too late and the worker has already been billed for a decrease quantity of hours than really labored.

4) It’s troublesome to evaluate productiveness

Positive, Excel timesheets present managers with all of the hours employees have labored in a selected week or month, but it surely’s an excessive amount of information to undergo directly.

The format of this information isn’t conducive to creating insightful selections. As well as, the probabilities of a supervisor misinterpreting data is kind of excessive seeing because it’s fairly troublesome to undergo all of it.

5) The problem with historic information

You need to keep in mind that Excel timesheets aren’t designed to retailer historic information. What this implies is that very often, to save lots of area, earlier version of experiences are written over and up to date.

The draw back of that is you don’t have entry to older information anymore.

The most important downside of not gaining access to historic information is that corporations can’t spot long run tendencies and analyze productiveness over time and even have proof to resolve disputes over hours labored sooner or later.

6) You don’t have entry to “actual time” experiences

Timesheets are sometimes despatched to managers on a weekly foundation.

This implies managers don’t get updates about an worker’s work hours in actual time. The problem right here is as managers solely get a “delayed copy”, lots of the time these sheets could not mirror what’s at present occurring or whether or not there was any alterations to circumstances.

As well as, these experiences can get misplaced within the managers inbox or they’ll get the unsuitable, outdated model of the file.

7) Their tendency to crash

The extra an Excel sheet is up to date or shared, the upper the probabilities of the file getting corrupted and unusable. You may’t run that danger in relation to the essential job of time monitoring.

In the event you want a extra environment friendly solution to observe time, one thing that takes much less of your time to handle and analyze, an automatic on-line monitoring device is for you.

Skilled timesheet software program like Time Physician is a superb various to handbook worker time sheets. Time Physician is a time monitoring device that offers you automated experiences about your staff work actions together with:

• The duties they’ve labored on
• The time it took them
• What websites they visited throughout common hours
• Clock in instances and clock out instances and extra.

With this software program based mostly time clock, protecting observe of hours labored has by no means been simpler!

Few fundamental options of Time Physician

Straightforward time monitoring for duties

Staff have to begin a timer associated to a job and Time Physician runs within the background logging how a lot time the worker spends on that particular job. There is no such thing as a want for any handbook timesheet calculator – they only should log out and in. It makes your entire technique of time monitoring for particular person duties that a lot less complicated.

Utilization monitoring

With Time Physician, you possibly can monitor poor time utilization – such because the time your employees spend on unproductive websites like YouTube and Fb – to be sure that your staff aren’t slacking off throughout their common hours. When an worker accesses web sites like these, Time Physician robotically sends a pop up asking in the event that they’re nonetheless working.

It is a very helpful characteristic and never normally out there on this simplistic kind in different time monitoring instruments like Dovico timesheet software program, Toggl, and so on.

Time Physician also can take screenshots of the staff’ screens at random intervals throughout their work hours to ensure they’re working. You may flip off this characteristic if you want. In the event you do use this, we advocate that you simply inform your staff that you’re taking screenshots.

The software program may even robotically assume that an worker is taking a break if there’s inactivity for 3 minutes. This ensures that the software program isn’t operating by mistake when your staff are on their lunch breaks or are simply taking a fast breather.

Evidently, a daily spreadsheet received’t be capable to monitor your staff to this extent.

Superior reporting

The time experiences generated by Time Physician are much more detailed than these you’d get from a daily time sheet, making the time monitoring course of extra significant.

You may view information on a number of parameters on the blink of an eye fixed. You have got entry to detailed experiences relating to time utilization sorted by people, teams, tasks and time intervals – one thing you don’t get from common spreadsheets and timecards.

Listed here are a number of the experiences you could have entry to when utilizing Time Physician:

1) Timesheet report

The timesheet report highlights the entire hours labored by your staff throughout a particular interval so you could have an thought of what they’re all as much as. What’s extra is that you would be able to simply export these into both .CSV or .XLS codecs to make it straightforward to retailer.

2) Time use report

With this, you possibly can see what every particular person workforce member was engaged on in a given interval. As Time Physician requires customers to enter the duty they’re engaged on earlier than monitoring, you’ll have an correct breakdown of how a lot time every person spent on every job throughout a interval.

3) Timeline each day report

Like a each day timesheet template, the timeline each day report offers you an in depth breakdown of all of the work your staff have achieved in a day – you’ll know what duties had been labored on, by who and for a way lengthy.

4) Initiatives report

Like a venture timesheet, the tasks report focuses on particular person tasks. You get a breakdown of the period of time spent on the duty in whole in addition to figuring out which workforce member spent essentially the most time on it.

5) Attendance report

The attendance report makes monitoring absentees in a distant workforce a lot simpler. You’ll have an inventory of all of the absentees within the week together with the explanation why they couldn’t make it.

6) Poor time use report

Time Physician has a built-in safeguard to make sure that your staff are spending time in the fitting locations.

Websites like Reddit, Fb, Youtube, Twitter and so on are all categorized as potential poor time use (this listing is customizable and the characteristic might be disabled).

Time Physician will document which of those websites an worker visited, once they visited it and for a way lengthy – ensuring there’s efficient time administration.

Consider it as a time card calculator designed to trace hours spent on duties you don’t need your staff engaged on.

7) Net and app utilization report

This report showcases all of the Web utilization and utility exercise of every worker. Nonetheless it’s not detailed sufficient to indicate you which of them of those apps or websites had been unproductive ones- you’ll have to make use of the poor time utilization report to trace that.

Privateness controls

Time Physician supplies your staff with all the safety they want regarding their privateness when utilizing a time monitoring app. Nothing can be recorded or tracked once they’ve marked that they’re not working.

Additionally if a screenshot was taken once they had been on a break and forgot to pause Time Physician, they’ve the choice to delete it.

A number of integrations

Time Physician has a number of integrations with instruments that your workforce could already be utilizing like Todoist and Slack- making the transition to utilizing an worker time monitoring software program from a standard spreadsheet that rather more easy.

• An worker identify and ID Quantity if relevant
• A row for every day of the week
• A column for the date, begin time and finish time
• In some circumstances, a column to listing time beyond regulation hours and sick go away
• An space for the supervisor and worker to place a signature to validate the accuracy of the knowledge within the time sheet

As talked about earlier, knowledgeable timesheet generally is a great tool to your worker monitoring course of.

Listed here are a number of the explanation why it is best to use a timesheet:

To take care of data and resolve disputes

The chief purpose why employers use time sheets is to take care of a document of what number of hours their staff work and log any time beyond regulation put in. If they’ve an organized and dependable manner of monitoring how a lot work their staff put in, it makes it gauge their efficiency. If their pay is linked to hours labored (akin to for freelance or contract workforce members) timesheets make it simpler to pay them accordingly.

What this additionally does is keep away from a state of affairs the place there’s a main payroll dispute between the employer and worker about work put in and subsequent time beyond regulation pay. Since there’s an correct document out there of the worker hours labored, these payroll disputes might be dealt with simply.

To offer correct quotes to purchasers

One other advantage of recording whole hours labored is that it’s simpler to offer correct quotes to purchasers. With a dependable time sheet, unbiased contractors can provide quotes to purchasers with extra confidence. It additionally will increase the transparency of your entire course of as purchasers know what number of hours particular duties took and why they’re being charged an X quantity for these billable hours labored.

To enhance job productiveness

In an in depth timesheet, staff can listing down the time they spend on repetitive duties all through the day. Employers can use this data to calculate what number of hours these particular duties take generally and enhance workforce productiveness for repetitive and common duties. Additionally, with an correct solution to measure worker hours labored, the pay interval for workers might be adjusted to compensate for sick go away.

Nonetheless, making a desk from scratch to observe whole hours labored after which calculate applicable pay at an hourly charge like this might turn into a tedious course of – particularly in the event you’re doing it manually on paper timesheets.

It’s one of many largest complaints we hear from small enterprise homeowners who’ve simply employed their first worker or freelancer and don’t assume they’re fairly prepared to speculate closely into software program like a time card calculator- they’ll’t appear to make the timesheet course of environment friendly sufficient.

That will help you with that, we’ve supplied you with free timesheet templates – every with totally different codecs to fit your wants. Simply obtain them and use them to make your time monitoring course of a breeze!

• Ensure you set up deadlines for all of your staff to submit their timesheets. You don’t need your staff sending the timesheets on totally different days.
• Specify a format through which the worker timesheet template needs to be despatched to the supervisor. Whether or not it’s emailed on to you, uploaded to a shared account, and even printed out on paper timesheets. Establishing uniformity at all times makes the method simpler.
• Be sure that they’ve signed/marked a press release of approval on the types once they give it to you. You additionally need to embrace a bit for them to place in any time beyond regulation hours labored and sick go away taken.

Get Time Physician in order for you a no-fuss, environment friendly methodology of time monitoring. In the event you’re nonetheless on the fence, use this free trial to get entry to our free timesheet software program for 14 days (no want for bank card particulars) and see how efficient it’s in comparison with any conventional spreadsheet or different software program.

If a software program just isn’t what you need, obtain our free clean timesheet template that works finest for you and your enterprise.

Whether or not it’s the weekly bi-weekly or month-to-month spreadsheets, these worker timesheet templates are sure that will help you and your workforce focus extra on essential duties and keep productive as a substitute of expending all of your energies on monitoring worker work hours.

Regularly requested questions (FAQs)

1. What’s the finest format for a timesheet?

The very best timesheet format is dependent upon your wants:

• Excel & Google Sheets – Greatest for automated calculations.
• Phrase & PDF – Greatest for printable and manually crammed timesheets.
• Automated Time Monitoring Software program – Greatest for real-time monitoring and payroll integration.

2. What’s the distinction between a timesheet and a timecard?

A timesheet is an in depth document of an worker’s work hours, usually used for payroll, venture monitoring, and productiveness evaluation. A timecard is a less complicated model, normally punch-based and utilized in workplaces with bodily time clocks. Fashionable time monitoring software program replaces each by automating work hour calculations.

3. How do companies use timesheets for payroll?

Companies use timesheets to trace worker work hours, calculate wages, and guarantee correct payroll processing. Staff enter their clock-in and clock-out instances, and employers use this information to find out common hours, time beyond regulation, and deductions. Many corporations combine timesheets with payroll software program for seamless funds.

4. Are timesheets required for distant staff?

Timesheets will not be at all times legally required for distant staff, however they’re important for monitoring work hours, making certain accountability, and managing payroll. Distant groups profit from automated time monitoring instruments like Time Physician, which document work hours, job actions, and breaks with out handbook information entry.

5. Can I automate timesheet monitoring?

Sure! Automated time monitoring instruments like Time Physician get rid of handbook information entry by:

• Monitoring time in real-time whereas staff work.
• Robotically producing timesheets based mostly on actions.
• Offering insights on job and venture durations.
• Integrating with payroll methods for simple processing.

6. How can I forestall time theft in timesheets?

Time theft might be prevented by:

• Utilizing automated time monitoring software program like Time Physician.
• Requiring staff to log duties whereas monitoring time.
• Enabling screenshot or exercise monitoring options.
• Reviewing timesheet experiences usually.
• Implementing biometric time clocks for on-site workers.

7. What’s a billable vs. non-billable timesheet?

• Billable timesheet – Tracks hours which might be charged to purchasers (frequent for freelancers and companies).
• Non-billable timesheet – Tracks inside work hours, coaching, or administrative duties that aren’t immediately billed.

8. Can staff edit their timesheets?

Sure, but it surely is dependent upon your system:

• In Excel timesheets, staff can manually regulate their hours.
• In time monitoring software program, admins can allow or disable modifying rights.
• Some instruments like Time Physician present an audit path to trace adjustments.

9. Are timesheets legally required for payroll?

Sure, in most international locations, timesheets are required to:

• Adjust to labor legal guidelines (e.g., FLSA within the US).
• Confirm time beyond regulation and truthful wages.
• Guarantee correct tax and advantages calculations.

10. What’s one of the best timesheet template for freelancers?

Freelancers ought to use:

• Hourly timesheets for monitoring billable hours per venture.
• Every day timesheets for detailed exercise logs.
• Automated time monitoring software program to log work in real-time.

Carlo Borja is the Content material Advertising Supervisor of Time Physician, a workforce analytics software program for distributed groups. He’s a distant work advocate, a father and a espresso junkie.