5 printable time sheets you’ll be able to obtain (free templates)

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June 12, 2024

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Monitoring worker work hours retains you knowledgeable about attendance and the place workers spend their time. It can make it easier to calculate worker pay precisely whereas enhancing their productiveness.

So, how are you going to observe worker time?

Printable time sheets are one possibility. These are paper timesheets on which workers can notice down their hours. To make this less complicated, you should utilize a ready-made timesheet template.

On this article, we’ll present 5 completely different editable and printable timesheet templates. We’ll additionally clarify learn how to make your individual template and the professionals and cons of utilizing printable timesheet templates.

Moreover, we’ll present you three digital timesheet instruments that will help you automate your time monitoring and payroll processes.

Desk of Contents

Let’s start.

5 free printable time sheet templates

Listed below are 5 helpful printable time sheets you should utilize for your corporation.

To make use of a template, click on on the hyperlinks to obtain it in your most popular format (Google Sheet, MS Phrase, PDF, or Excel format). After you customise (if needed) and print the timesheet template, you can begin recording your workers’s hours.

Tip: The templates within the Google Sheets and Excel format embrace a Pattern Sheet. These have built-in formulae to robotically fill in dates and carry out time and pay calculations. So, they double as a working Excel timesheet template.

1. Hourly timesheet template

This timesheet template permits workers to file their duties throughout every work hour. The template is designed that will help you perceive your workers’s day by day actions.

Hourly Timesheet Obtain Hyperlinks:

2. Every day timesheet template

This printable timesheet template is for recording workers’ day by day duties. It permits workers to notice down time in, day trip, specify duties for hours labored, and so forth., on a easy timesheet.

Every day Timesheet Obtain Hyperlinks:

3. Weekly timesheet template

This printable weekly timesheet options two day by day clock-ins. It’s a weekly time card that lets workers file after they take an extended break, like a lunch break. Workers members may notice their whole hours and weekly pay.

Weekly Timesheet Obtain Hyperlinks:

4. Biweekly timesheet template

The biweekly worker timesheet template works equally to the weekly timesheet above however covers two weeks. Staff fill out the timesheet for managers to calculate pay twice a month.

Biweekly Timesheet Obtain Hyperlinks:

5. Month-to-month timesheet template

This month-to-month timesheet follows the weekly and biweekly printable timesheet template format however consists of 5 weeks. Staff can file their hours day by day, then calculate their weekly hours and pay. Managers can then pay workers on a month-to-month foundation.

Month-to-month Timesheet Obtain Hyperlinks:

Seeking to create your timesheets from scratch?

Right here’s how one can make a easy timesheet template of your individual.

Methods to make a printable timesheet

The very best software program to make a printable timesheet is a spreadsheet software program like Microsoft Excel or Google Sheets. These present a handy grid to format your timesheet. You’ll be able to then export the sheet to another doc format, equivalent to Microsoft Phrase or PDF format.

Fields to think about including to your timesheet template embrace:

Worker title.
Related dates.
Days of the week.
Month.
Time in and day trip.
Working hour totals.
Tasks and/or duties labored on.
Proportion of duties accomplished.
Further notes (to speak any reminders or particular messages).

Subsequent, let’s discover why some companies might select printable time sheets.

3 key advantages of printable time sheets

Listed below are the three foremost causes employers would possibly use paper timesheets:

1. Anybody can use printable timesheets

Your much less tech-savvy workers might battle to get used to digital time monitoring.

Alternatively, all of your workers ought to be capable of use a easy timesheet system to put in writing their common hours on paper.

2. Bodily timesheets can be found for information

Paper timesheets assist you to create a bodily file of every worker’s work historical past. You’ll be able to gather all their timesheets and retailer them in a folder for straightforward entry.

In distinction, some digital options require you to pay additional to retailer and entry historic information.

3. No onboarding or setup required

Printable time sheets don’t require any setup apart from downloading and printing. This easy course of doesn’t require a lot time or laptop literacy.

Free payroll timesheet template mid blog CTA

Nonetheless, free printable timesheets do have some drawbacks. Let’s discover these subsequent.

4 main limitations of printable time sheets

Listed below are 4 core explanation why utilizing a time sheet template is probably not as useful as you assume:

1. Danger of human error

Staff might often make calculation errors on their timesheets. A group member might lose or overlook about their sheet and fill it inaccurately later.

Inaccuracies are tougher to catch on a paper time sheet template as there aren’t any built-in checks for managers. This may trigger you to pay workers incorrectly.

2. No safety in opposition to time theft

Staff might purposely report false hours or duties in the event that they have been underworking. That is referred to as time theft.

Paper timesheets restrict workers accountability. Except you’ll be able to watch your workers all day, you gained’t know in the event that they’ve stuffed their timesheets just for the hours they’ve labored. This, too, can result in overpaying workers.

3. Lack of time and productiveness stories

With paper timesheets, there’s no fast method to analyze worker time and productiveness information to reply questions like:

How productive are your group members?
Are workers entertaining distractions (e.g. social media)?
Do workers have a manageable workload?
Are there productiveness bottlenecks?
What duties do workers full throughout every work hour?

You may carry out some guide evaluation, however this may be time consuming and sure gained’t present a lot perception. It’s good to analyze extra than simply hours labored to completely perceive your workers’s time administration.

4. Limits scalability

As your corporation and workforce develop, preserving observe of paper timesheets for a number of workers might develop into troublesome. For instance:

Manually reviewing timesheets, making calculations, and operating payroll might take lots of time.

You’ll be able to solely calculate worker additional time hours on the finish of the pay interval. This makes it tougher to stop extreme additional time prices.

You’ll be able to find yourself overspending on paper and ink and utilizing lots of cupboard space.

What you are promoting might want to keep a separate system for monitoring sick depart and trip time.

Every of those limitations will possible develop into extra critical and dear when your group grows.

So, what’s the various to printable time sheets?

Let’s learn the way a digital various to a free timesheet template may very well be the subsequent logical step for your corporation.

3 terrific digital software program options to printable time sheets

A digital time tracker may help you automate and streamline your time monitoring course of. Plus, they get rid of the trouble of printing timesheets.

Let’s check out the options, buyer rankings, and pricing of three completely different time monitoring software program choices:

1. Time Physician

Time Physician is a robust instrument for time monitoring and productiveness administration. It’s utilized by giant firms, like Ericsson, in addition to small companies, like Thrive Market, to spice up productiveness within the office.

Time Physician is a versatile, user-friendly various to a free timesheet template. You should utilize it as a desktop app (for Home windows, macOS, and Linux), net app, and cellular app for Android. The Chrome extension additionally offers 60+ integrations with different apps (e.g., undertaking administration software program like Asana and Trello).

Key options

Let’s check out a few of Time Physician’s unbelievable options.

A. Interactive and silent time monitoring choices

Time Physician offers two easy time monitoring modes: Interactive and Silent.

The interactive mode lets workers to trace time by beginning and stopping a timer. The app robotically syncs time information to the worker’s digital time card when the timer is operating.

The silent mode is an automatic time monitoring possibility that works within the background when a tool is in use. The app generates an correct computerized time card whereas workers work. This enables workers to give attention to their workflow with out disruption.

B. Strong productiveness administration

Time Physician provides a number of options to encourage and measure worker productiveness.

They embrace:

Idle time detection: Time Physician detects keyboard and mouse utilization to find out an worker’s exercise ranges. It calculates a share of idle time in a piece hour or chosen interval.

Inactivity pop-up notifications: If an worker is inactive for too lengthy, the app shows a pop-up asking if the worker remains to be working. The app robotically stops the timer if the worker doesn’t work together.

Internet & app monitoring: The app retains a file of all web sites and purposes workers go to whereas the timer is on. It additionally assesses the productiveness of every with customizable Productiveness Scores.

Screenshots and screencasts (non-obligatory): Time Physician can take common screenshots and display screen recordings of worker gadgets to make sure they’re working responsibly.

C. Detailed time and productiveness stories

Time Physician may generate complete stories about time and productiveness, together with:

Exercise abstract stories: Perceive the time workers spend lively, idle, or unproductive.
Hours tracked stories: Evaluate the whole hours workers tracked in a given interval.
Internet & app utilization stories: See the time workers observe on completely different web sites and purposes.
Attendance stories: Get an summary of worker attendance and punctuality based mostly on work schedules you configure.
Timeline stories: View a real-time timeline of every worker’s exercise (E.g., what they’re at the moment engaged on, or what they did all through the day).
Customized export stories: Create customized stories to fit your enterprise wants, downloadable in a CSV (Microsoft Excel) or PDF format.

D. Payroll integration

Time Physician lets you precisely observe worker hours to the second, in addition to arrange billable charges. You’ll be able to then generate and run payroll proper from the app for the billable hours tracked.

The app additionally integrates with a number of fee gateways, equivalent to PayPal, ADP, Smart, and Gusto to course of funds.

You’ll be able to customise the payroll by way of:

The pay interval and forex.
Choosing to pay an hourly price or month-to-month wage.
Paying a number of workers in bulk or paying individually.

Take a look at Time Physician’s full checklist of options to find what it may well do for your corporation.

Pricing

Time Physician provides a 14-day free trial with out requiring your bank card data. Paid plans begin from $7/consumer per thirty days.

Buyer rankings

G2: 4.4/5 (300+ opinions)
Capterra: 4.5/5 (420+ opinions)

2. RescueTime

RescueTime is an computerized timesheet software program. It goals to assist workers enhance their time administration and productiveness with options just like the Finish of Day focus assessment.